Meetings & Events Specialist

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL es una empresa comprometida con la igualdad de oportunidades entre hombres y mujeres / JLL as a company is committed to equal opportunities for men and women.

Rol Description

The Meetings & Events Specialist is responsible for the planning, coordination, and execution of all internal meetings and events in the Madrid office.

This role requires a highly organized and reliable professional who can take full ownership of tasks, operate autonomously, and deliver seamless experiences for employees, clients, and external guests. This is a specialist role focused exclusively on meetings and events, requiring both operational expertise and independent decision-making.

Key Responsibilities

Meetings & Events planning and execution

• Take ownership of end-to-end coordination of meetings and corporate events, ensuring each event meets business objectives and service standards.
• Serve as the primary point of contact for event hosts and internal stakeholders organizing events, including Executive Assistants, Marketing, Sales, IT and Security.
• Plan and execute multiple events simultaneously, managing logistics, catering, audiovisual requirements, and room setups.
• Maintain an up-to-date events calendar and communicate updates proactively to stakeholders.
• Ensure compliance with workplace safety, security, and hospitality standards for all events.

Operational excellence & Process ownership

• Maintain and update M&E documentation, playbooks, checklists, and templates.
• Manage internal systems for event tracking and requests.
• Anticipate operational needs and independently resolve challenges to ensure seamless event delivery.
• Monitor and review event processes to recommend improvements and efficiencies.

Supplier & Budget management

• Manage relationships with catering, rental, AV, and décor suppliers, negotiating pricing and services for quality, flexibility, and cost efficiency.
• Oversee event-related budgets, purchase orders, and invoices.
• Maintain a trusted network to support ongoing and future events.

Stakeholder collaboration

• Build strong working relationships with internal and external stakeholders, ensuring proactive communication and smooth coordination.
• Act as a trusted advisor to event hosts, providing practical solutions.

Candidate Profile

Experience & expertise

• Professional experience in corporate meetings, events, or hospitality.
• Proven ability to independently manage multiple complex events from planning to execution.
• Strong operational knowledge of meeting rooms, catering logistics, and corporate hospitality standards.
• Experience in supplier management, budget oversight, and invoice reconciliation.

Core competencies

• Reliable, proactive, and capable of working independently.
• Excellent organizational, project management, and multi-tasking abilities.
• Strong interpersonal and communication skills, comfortable engaging with senior stakeholders.
• Detail-oriented, accountable, and solution-focused.
• Fluent in English and Spanish (both written and spoken).

Location:

On-site –Madrid, ESP

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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